Manage permissions

What a team member may see and change in the CMS is defined per area. There are three levels for each area:

Level	Meaning
None	The area is not visible to the person.
View	The person sees the area but cannot change anything.
Manage	The person can create, change and delete in the area. Manage includes View.

The areas

Group	Areas
Overview	Dashboard (View only)
Content	Media, Playlists, Devices, Routines, Plugins
Administration	Users & team, Settings, Billing
Advanced	Sub-accounts (only with Enterprise), API (only with the API plugin)

Set permissions when inviting

In the Invite user dialog you first choose a role. With Adjust permissions you open the overview of all areas below it and change the levels individually.

Change a member’s permissions

1. Open Settings › Users & team and click the name.
2. Change the levels in the overview – or choose a role with Apply template.
3. Click Save.

If the permissions differ from all templates, the list shows the role Custom.

Caution

A changed permission takes effect immediately: the person’s running sessions are ended, and the new permissions apply from the next sign-in.

The Owner always has all permissions. Their permissions cannot be changed.

Recommendations

• Give each member only the permissions they need for their task.
• Anyone who only maintains content can manage with the Editor role.
• Only a few people should be allowed to manage Billing – even admins don’t have this permission by default.
• Review the permissions when tasks in the team change.